Consulting Services for the Development and Operation of a Management Unit for the Syria Recovery Trust Fund (SRTF)

Country: 
Syrian Arab Republic
Region: 
Donor organization: 
KfW (KfW Development Bank)
Start of Project: 
09/2013
End of Project: 
08/2017
Staff-month: 
1
Value of service: 
€ 100,000
Partner Organisations: 
GOPA Consultants
Description of Project: 

Institutional setup
The Syria Recovery Trust Fund (SRTF) is a multi-donor trust fund that was established by the group of “Friends of Syria” in September 2013 to finance recovery and rehabilitation activities aimed at alleviating the suffering of the Syrian people affected by the conflict. Trustee is KfW.

The governance structure of the Fund consists of a Steering Board (SB) that defines the overall Fund strategic direction and policies, a Management Committee (MC) that decides on funding proposals on a quarterly base, and a Management Unit (MU). The MU is responsible for running the Fund from initiation, vetting and submission of project proposals, procurement on behalf of some Syrian Implementing Entities, to subsequent monitoring of progress and reporting of results and outcomes. The MU supports local civil institutions and NGOs in Syria in the planning and implementation of reconstruction projects. The emphasis remains on day-to-day management of the project while ensuring that the fund stakeholders, governance entities and civil society remain updated on the physical and financial progress of the SRTF. Currently, the MU team comprises of approximately 20 long-term staff, supported by a pool of short term experts.

Syria Recovery Trust Fund Management A.Ş. (SRTF, A.Ş.) is the legal entity established to manage the SRTF operations, including entering into legal agreements with Implementing Entities (IEs) for individual projects financed through the SRTF. SRTF, A.Ş. is the sole member of the Management Unit, and is represented by a Director General (DG).
The Trust Fund is intended to operate for at least four years. Contributions and commitments from more than 10 donor countries to the Trust Fund sum up to more than 100 Mio. EUR by the end of December 2014.

Objectives and main activities
Major objective of SRTF is securing the provision of essential services to the Syrian population, such as water supply, energy generation and distribution, basic health care & urgent environmental infrastructure, food production & security, including the supply of commodities and equipment, emergency infrastructure repair, as well as measures to ensure the on-going operation of public institutions and utilities.
In September 2013, GOPA Consultants with EPOS Health Management as Subcontractor   have been assigned with the provision of consulting services for the operation of the SRTF-Management Unit (MU), located in Gaziantep, Turkey.

SRTF-Website: www.srtfund.org

Description of Services: 

Setup and organisation of the SRTF Management Unit

EPOS provides support to GOPA as and when necessary in the following areas through short-term expert inputs:

  • Identification of eligibility and minimum size for projects as well as areas of intervention
  • Conduction of a needs-assessment especially for medical and non-medical equipment and healthcare infrastructure assessment
  • Design of the project cycle and monitoring of progress of projects
  • Definition of procedures for procurement, done by the implementing partners, to ensure transparent procurement, to apply EU- and UN-embargo decisions as well as to prevent and combat fraud and corruption
  • Establishment of the eligibility and a roster of local implementing partners
  • Preparation of base-line peace and conflict assessment
  • Set up of all necessary systems, in particular: financing & budgeting, communication, compliance & vetting, reporting & documentation, M&E, security routine
  • Formulation of guidelines and manuals for approval by the MC, e.g. Operations Manual, Finance Manual, Procurement Guidelines, Compliance Guidelines, Communication Strategy and other key documents
  • Development of procedures and templates for effective communication between the SRTF management and its governance entities

Operation of the Fund
Identification of recovery and reconstruction projects in the focus areas of the fund
Support local IEs in project preparation and management of the project cycle, including:

  • Development and improvement of project proposals for approval
  • Procurement of goods and services
  • Support to project implementation
  • Monitoring of project implementation, reporting
  • Financial management of the fund
  • Reporting to the SRTF governmental bodies
  • Capacity building to local IEs
  • Via a Project Development Facility, IEs are provided with trainings in project cycle management and other topics based on actual needs.
Project Volume: 
€ 100,000